Job Details

Administrative Secretary

Division: Probate/Juvenile Court
Contact Name: Tammy Smoke, PHR, SHRM-CP, CTRM
Contact Email:
Contact Phone: 740-670-5150
Contact Fax: 740-670-5152
Date Posted: 2/5/2018
Application Form: Click Here
Posting Expires: 2/16/2018
Position Location: Courthouse Square
Download Full Job Description:
Position Description:


  • Conducts record checks on all police reports sent to Juvenile Court
  • Log police reports/citizen complaints into Court Ethernet program
  • Assign cases going to Diversion to the appropriate Diversion Officer
  • Expel cases not eligible for Diversion – send to Prosecutor’s Office
  • Assign any new complaints to the appropriate Probation Officer
  • Record Probation Officers’ in computer and distribute complaints to appropriate person
  • Distribution of court entries to Probation staff
  • Provide copies of Probation and Diversion caseloads from computer. Copy and distribute to attendance officers and various court employees
  • Run “Informal Hearing Open Case Report” and inform Chief Deputy Clerk of the number of new cases each month
  • Run “Released Probationers” report
  • Record and run “Detention Stats” report
  • Record and run “DYS Commitments” report
  • Scan documents into databases
Brief Description:

Provides administrative and clerical support to the Court Services (Probation) and Diversion Departments.

Job Prerequisites:

Minimum Qualifications:   Associate’s Degree in the secretarial field or equivalent, knowledge of computers, typing skills including competency in the utilization of Microsoft Outlook, Excel, Microsoft Word. Knowledge/experience of the SACWIS computer system preferred. Ability to learn and effectively use new software programs. Strong communication skills required.


Commensurate with experience

About UFA:

Submit completed application to the Licking County Probate/Juvenile Court, Courthouse Square, Newark, OH 43055. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 5:00 p.m. daily or printed from the web site at

Successful candidates will be subject to Licking County’s pre-employment drug screen and background check

Licking County is an Equal Opportunity Employer.

Job Type: Full Time
Pay Type: Hourly