Job Details

Administrative Assistant / Bookkeeper

Division: Planning and Development
Contact Name: Tammy Smoke
Contact Email:
Contact Phone: 740-670-5148
Contact Fax: 740-670-5138
Date Posted: 1/30/2017
Application Form: Click Here
Position Location: 20 South 2nd Street, Newark, Ohio
Download Full Job Description:
Position Description:


  • Demonstrates regular and predictable attendance.
  • Prepares, edits, and publishes a variety of video productions for the office as directed.
  • Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government.
  • Performs professional-level clerical and administrative duties for the Planning & Development Department as directed; prepares, maintains, and retrieves departmental records and documents; receives, sorts, and screens mail; produces a variety of material from rough draft, oral recording, and/or written or oral instruction.; proofreads/edits correspondence and documents for the department/office.
  • Assist Fiscal Officer in coordinating bills and purchase orders for payment; makes travel and lodging arrangements; maintains all office equipment, orders toner, and request maintenance when needed
  • Organizes meetings; prepares, uploads, and distributes materials for LCPC, LCATS and Development boards under the direct supervision of the Planning and Development Director; prepares thorough and accurate minutes of all meetings of LCATS, LCPC and Development and notes of departmental meetings.
  • Responds to Fair Housing calls, and forwards them via email to the development division; records calls on the Fair Housing form, and places form in folder on computer.
  • Assists Development Division in providing Fair Housing training as needed.
  • Receives and screens incoming departmental phone calls (e.g., responds to routine inquiries, forwards calls to appropriate party, takes messages, etc.).
  • Receives, screens, and verifies information submitted to the department/office (e.g., forms, requests, reports, resolutions, etc.); uses information received to maintain and/or update records and files; forwards information to appropriate party according to established procedures.
  • Assists general public in answering routine planning, zoning, transportation Community Development Block Grant (CDBG, Housing Rehab, Fair Housing and Issue 1) determination questions of non-technical matters.
  • Assists in recruiting, interviewing and training of clerical personnel when assigned from other agencies.
  • Meets all job safety requirements and all applicable OSHA safety standards that pertain to the essential functions of the position and all agency safety procedures.
  • Remains informed of current developments and procedures pertinent to duties; may be required to attend seminars/training.
Brief Description:

Provides video production editing, customer service and professional-level clerical and administrative support to the Planning & Development Department and director.

Job Prerequisites:

Minimum Qualifications:
Associate’s degree (A.A.) or equivalent from two-year college or technical school and six months to one year related experience and/or training; or equivalent combination of education and experience.
Additional Qualifications (Agency/Dept. Qualifications):
Proficiency in Microsoft Word, Excel and other related software
Proficiency in Adobe (Premiere, Pro preferred) and related graphic media design software
Video Production Editor (or similar) preferred
Notary Public Certification (may be obtained during first year of employment)


Salary:           $9.55 - $11.50 / hour

About UFA:

Submit completed application, resume and cover letter to the Licking County Human Resources Department, 20 South Second Street, 3rd Floor, Newark, Ohio 43055. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at

Successful candidates will be subject to Licking County’s pre-employment drug screen and background check

Job Type: Part Time
Pay Type: Hourly